A Report is a factual description of
an event or a happening. It may also give an analytical analysis of an
incident. A good report is always based on first hand information about the
incident/event/happening. A report can be a lengthy document or a short piece
of description, depending upon the nature of the report. There are many types
of reports, but we will confine ourselves to newspaper report describing
events/incidents/happenings/functions and business report.

 

EVENTS/FUNCTIONS

1.
Name of the event

2.
Situation/Occasion

3.
Name of the Chief Guest/Name of the Person presiding over the function

4.
Time, Date, Place

5.
Gist of the Chief Guest’s speech

6.
Description of the event/function

7.
Something specific about the event/function

8.
Prize Distribution/or any other ceremony performed by the Chief Guest

9.
Thanks by one of the organizers

10.
The writer’s analytical comment on the quality/merit of the programme

 

ACCIDENTS

1.
Cause of the accident

2.
Where (place)

3.
When (approx. time)

4.
How (way)

5.
Vehicle involved in the accident

6.
People’s help/Rescue and relief operation

7.
Causalities if any

8.
Persons injured

9.
First aid

10.
Inquiry by the government

11.
Announcement by the government about grants to the next kin of the killed and the
injured.

12.
Analytical comments by the writer.

 

FORMAT
OF A FORMAL REPORT

From         :   Sender’s Name and Designation To             :    Receiver’s Name and Designation Date          : Heading    : Body of the Report : + Highlighting the subject / event. + Contents of the report. + Winding up the report, with recommendations and action to be taken. + Signature with Name and Designation.

 

_ SAMPLE

Q.
Spring Valley School, Jorhat organized a cultural show
in aid of the flood affected people of Majuli. As
the organizer of the programme, write a brief report in not more than 125 words
for publication in your school magazine. Sign your name as Trishna Gogoi.

 

Ans
:-                                       Visited to Cultural Show.

 

            A report by Trishna Gogoi, a special
correspondent ……………………….

            Spring Valley School,
Jorhat.

            The 12^th February, 2015.

 

The
cultural show organized by Spring
Valley School,
Jorhat at School Auditorium for the help of flood affected people of Majuli.
The show was inaugurated by Local M.L.A., who spoke a little more about
morality and programme motto and he donated 20,000 (twenty thousand) rupees for
noble cause. But the programme started by cores song which is performed by
school students at 7 PM. and the programme completed 12 AM. The programme
organizer called some VIP Persons who donated also for flood affected people.
But the programme for all men. In the progamme there was folk songs, folk
dances, specially emphasizes on Dr. Bhupen Hazarika’s Songs. Over all the
programme was good and people enjoying it. By the programme they collected
money more than 1 Lakh rupees. For collect money they could able to fulfill the
demand of the flood affected people.

 

K. VORODWAS (Mob. 9864965189, 9706461349)
Co-Ordinator,
PRAGATI COACHING CENTRE, GAURIPUR
Contact
us (whatsapp no-7020477396) for free notes on Political Science,
English, Logic & Philosophy, MIL Assamese, Swadesh Adhyayan.